# How to write better emails

DevFeed: [How to write better emails](<https://devfeed.tech/articles/how-to-write-better-emails-37448.md>)

Original publisher: [Read original article](<https://iridakos.com/programming/2019/06/26/composing-better-emails>)

Author: Lazarus Lazaridis

Published: 2019-06-26T13:30:00Z

Content type: tutorial

Language: en

Sources: [Lazarus Lazaridis](<https://devfeed.tech/sources/lazarus-lazaridis.md>)

Topics: [email](<https://devfeed.tech/topics/email.md>), [DateTime](<https://devfeed.tech/topics/datetime.md>)

Tags: [communication](<https://devfeed.tech/tags/communication.md>), [email](<https://devfeed.tech/tags/email.md>), [examples](<https://devfeed.tech/tags/examples.md>), [featured](<https://devfeed.tech/tags/featured.md>), [how-to](<https://devfeed.tech/tags/how-to.md>), [need](<https://devfeed.tech/tags/need.md>), [productivity](<https://devfeed.tech/tags/productivity.md>), [programming](<https://devfeed.tech/tags/programming.md>), [tips](<https://devfeed.tech/tags/tips.md>), [write](<https://devfeed.tech/tags/write.md>)

## AI overview

A practical guide to writing clearer, more effective emails. It recommends emphasizing important text, using specific dates and bookmarkable links, structuring long messages with headings and paragraphs, and making requests explicit about who should act and by when.

## Source excerpt

Email communication is not my favorite but since I can't avoid it, I am trying to compose messages in a way that I think it makes it easier for both me and the recipient: to quickly address what is being communicated avoid misunderstandings save time Here are some tips. They don't apply to all type of messages, I provide before and after examples to better describe each case. Emphasize text with bold/underlined font Emphasizing the appropriate parts of a message, especially when it's a long one, you help readers quickly get an idea of what the email is about and easily locate the important stuff after going back to it at some point in the future. Examples Before Hello all, I noticed that there are many logs for blabla the last few days and I don't think that it is normal. I believe the problem is the updated version of gem blabla. I have opened an issue describing the case in Redmine (#455) in the current version. Feel free to change its priority in case blabla. Thanks, Lazarus After Hello all, I noticed that there are many logs for blabla the last few days and I don't think that it is normal. I believe the problem is the updated version of gem blabla. I have opened a Redmine issue (#455) describing the case in the current version. Feel free to change its priority in case blabla. Thanks, Lazarus Use specific dates instead of yesterday, tomorrow etc The moment you send an email is not the moment that it will be read by its recipients. Avoid using only temporal adverbs/nouns like yesterday, today, tomorrow, two hours ago etc but include also the specific dates/times otherwise they might be misunderstood or require from recipients to check the email's sent date/time to calculate the actual time. Examples Before Dear QA, Yesterday we released a fix for the bug 455 on staging and we plan to release it next Monday if you give us the green light by tomorrow end of day. Thanks, Lazarus After Dear QA, Yesterday, June 25th, 2019 we released a fix for the bug #455 on staging a